Services:

  • Conversion of PDF Documents into CSV or Excel files
  • Conversion of PDF Bank Statements into .QBO (Bank Feeds, Web Connect files for QuickBooks or Xero)
  • Data Entry from PDF Bank Statements into QuickBooks Online, QuickBooks Desktop, or Xero (Expense Account/ classification/Coding optional)
  • Importing Excel/CSV Files into QuickBooks Desktop, QuickBooks Online, or Xero
  • Data Transfer across QuickBooks company files
  • Importing Inventory/Item lists into QuickBooks
  • Transcribing hand-written checks or notes into Excel or QuickBooks

 

Pricing:

Every job is significantly different; it is very difficult to publish general prices. However you can use this pricing scheme as a guide:

  • Excel/CSV to QuickBooks: $.03 per transaction/line (with generic income/expense classification)
  • PDF Bank Statement (original/digital file) to QuickBooks: $.05 per transaction/line (with generic income/expense classification)
  • PDF Bank Statement (clean scan) to CSV/Excel format : $.06 per transaction/line
  • PDF Bank Statement (clean scan) to QuickBooks: $.07 per transaction/line (with generic expense classification)
  • PDF Bank Statement (not-so-clean scan) to QuickBooks: $.9 per transaction/line (with generic income/expense classification)
  • PDF Bank Statement (readable scan no OCR) to QuickBooks: $.10 per transaction/line (with generic income/expense classification)
  • Hand-written check transcription: $.10 per transaction/line with memo
  • Receipt transcription into CSV or Excel file $.25 per receipt (total only no line items) + $.10 per line item if details needed

Based on 3 business-day Turnaround time. Faster or slower time requirements can also affect the pricing.  Also rate increase between February 15th to April 15th due to high demand.

 

 

Past Project Examples:

Checking account 12 months with 1000 transactions, 150 are hand-written checks. The statements were original PDF’s from the bank (not scanned). Imported into new QuickBooks file with a single income account for all bank credits and a single expense account for all bank debits. Bank reconciled for the 12 months
$75

AMEX Credit Card Statements for 24 months with 3000 transactions total. The statements were scanned PDF (very clean scan, OCR readable), converted to CSV or .QBO format so our client can import their data into their own accounting system
$180

 

 

Frequently Asked Questions

What does “generic income/expense classification” mean?
When we import the data into QuickBooks or Xero, we have the option to choose an Expense account for every bank debit. The issue is that there is a lot of judgment (and deep understanding of the underlying circumstances behind the data) that comes to play, which typically the work an accountant does (we try to avoid doing any actual “accounting” as our focus is data entry only) so we put all deposits income a single generic income account and all expenses into a single generic expense account… Allowing the accountant to actually make those classifications when they get the work back from us

  

How do you actually perform the data entry or conversion?
In some cases we actually do manual transcription of the data, but when available we use multiple software/tools such as:

We use a combination of several excel techniques to prepare the data, and the different software tools like the ones mentioned above depending on the job requirements and source of the data.

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